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Duplicating activities

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Overview

Duplication is one of the batch operations available for activities.

You can copy activities from one project to another, or within the same one. It saves you time adding activities that are similar to existing ones.

You cannot duplicate an activity from a project belonging to one space into a project belonging to another. Activity duplication is performed within one and the same space.
Time entries are NOT copied from the activities being duplicated.
Only messages with ATTACHMENTS are duplicated during activity duplication.
Since this operation can generate potentially a great many changes in your system of projects and activities, resulting in a massive influx of incoming letters, the notifications are automatically disabled during the duplication of activities.
As an option, you can choose that assignees are copied to the resulting activity(ies), too.

To perform activity copying, follow these steps:

  1. Select the appropriate Space.
  2. Open Activity center.
  3. Click the selection mode button (multi-select_button.png) in the header of the leftmost column.
  4. Select the activities to be duplicated.
  5. Click Duplicate to on the batch operation toolbar.
  6. Select the target project(s). See Note 1 above.
  7. Select additional options:
  1. For copying to a single project only: if you want a sub-activity from the source project to become a top level activity in the target one, i.e. not a sub-activity to any activity, select Create as top-level activity.
  2. If you want the target activities to have the same assignees as the original ones, select Copy activity assignees.
  3. If you want the target activities to have the same start date as the source ones, leave the Change activity start date to today option unchecked.
  4. Clear the Don't send notifications checkbox if you want the recipients of email notifications to be notified of this event.
  1. Click Apply.
You cannot duplicate activities within a template (see Project templates) project.
Successful duplication returns a message: # activities have been duplicated.

Preserving activity hierarchy during duplication

If you wish to keep the hierarchy existing between activities being copied, you must make sure that both sub-activity and parent activity are selected. This is best illustrated in the example below:

Use Case:
There is Project 1 with Task 1 with a sub-activity, Subtask 1, which in turn has a sub-activity, Sub-subtask 1. There is also Project 2 to which copying is being done.

If you select Task 1 and Sub-subtask 1 without selecting Subtask 1, which is the parent for Sub-subtask 1, copying will result in Task 1 and Sub-subtask 1 becoming TOP LEVEL activities in Project 2.

However, if you select Subtask 1 as well, it will result in preserved hierarchy of the tasks copied.

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