Availability
Overview
AI in Message board helps you write and refine project and activity messages more quickly.
You can use it to:
- Adjust the tone of your message, such as formal, professional, casual, or sarcastic
- Continue or improve your text
- Check spelling and grammar
- Summarize your message
- Convert text into bullet points
This makes it easier to create clear, consistent messages that match the tone and format you need.
Using AI in Message board
The use of AI Assistant is easy and user-friendly:
- Open the details of an activity or project and scroll down to the message board.
- Start typing your message like you normally would.
- At some point, click the AI button (
). For example, you would like the AI Assistant to continue the message you started.
- Click Continue writing with AI.
- Wait for AI Assistant to generate text. The generated text typed in italics will be placed below your initial text under the heading Generated by AI.
- When text generation is complete, choose Replace, Append, Retry or Discard. See the table below for details.
| Option | Result | Comments |
|---|---|---|
| Replace | Your text is replaced with the AI -generated piece. | Use it when you do not care about your message (from which the AI-generated text has derived). |
| Append | AI-generated text is appended to your text. | Use the option to append AI-generated text to your message. |
| Retry | Another version of AI-generated text is produced for your review. | Use the option to discard the current version as unsatisfactory and produce another one. |
| Discard | AI-generated text is deleted. | Use it when you find the AI-generated text unsatisfactory or change your mind about using AI Assistant's help. |
AI commands
AI assistant has several features that are triggered by respective commands. The available commands are:
- Continue writing with AI
- Improve writing
- Improve spelling and grammar
- Summarize
- Summarize into bullet points
- Change tone
| Command | Situation in which to use it |
|---|---|
| Continue writing with AI | To produce a continuation of your text based on its key idea(s) |
| Improve writing | When you feel your writing is lacking in style, grammar or logic |
| Improve spelling and grammar | When you'd like to produce a perfectly correct and grammatically sound text |
| Summarize | When you want your text to be narrated in a summary style, e.g., "This text describes this and that..." |
| Summarize into bullet points | The command is to be used when you'd like to convert your text into a summary presented as bullet points |
| Change tone | This command allows your message or text to be re-written in the chosen writing tone and completed, if necessary, to turn it into a consistent piece of writing |
Cancelling AI-generated text
You can cancel the action of appending or replacing the AI-generated text by pressing Ctrl+Z.
AI usage limits
The AI completion text feature is available to all Birdview licenses and users, including guests. However, each user and account has a limit placed on the number of words or syllables that can be processed before a warning message pops up and a lock-out takes effect. When a user has exhausted the allocated number of words, they need to wait approx. one hour before AI assistant is back on. The account-wide limit takes about 24 hours to reset.