Availability
Overview
To empower a project manager or administrator to lock a closed activity for time logging, or approved time logs for editing Birdview offers time logs locking functionality. The feature is configured in Time tracking policy settings which are part of Company settings > Advanced settings.
In this article
Time tracking policy settings
| Setting/toggle | Description | Default value/state |
|---|---|---|
| Prevent the adding or editing of time entries by more than X days |
When the toggle is ON, the following choices are available:
|
Off |
| Allow the adding or editing of time entries for closed activities | Toggle | On |
| Allow users who have the right to manage other users' time entries to bypass time locking3 | Toggle | Off |
| Enable time log approval | Toggle | Off |
|
1)
Calendar days, not workdays. The current date is not
included. Example: If today is March 6th, then time locking
will be available from March 3rd (including) backward
(for the 1-day-in-the-past choice), etc.
2
When enabled, the system will automatically prevent adding
or editing any time entries dated earlier than the current
calendar month.
The rule covers the project level where members with
Edit all (time entries) permission can be allowed to
add or edit time entries locked by both or either of
the rules above.
3
The rule covers the project level where members with
Edit all (time entries) permission can be allowed to
add or edit time entries locked by both or either of
the rules above.
| ||
Time tracking policy effects
The table below summarizes the effects that time tracking policy has on various screens/time entry controls.
| Setting/toggle | Weekly timesheets | Activity details | More actions menu | Time logs history |
|---|---|---|---|---|
| Prevent the adding or editing of time entries by more than X days | Days within the restricted time frame are not available on a time row. | Add time entry button is disabled | Add time entry menu item is grayed out | Entries within the restricted time frame are not editable |
| Allow the adding or editing of time entries for closed activities | Cells are not editable on a time row. | Add time entry button is disabled | Add time entry menu item is grayed out | Time entries are not editable |
| Allow users who have the right to manage other users' time entries to bypass time locking | Time tracking as usual | Time tracking as usual | Time tracking as usual | Time tracking as usual |
Time log approval
The toggle turns on time log approval, a process whereby time is logged and submitted by time trackers and then approved by designated approvers, one of which is Reporting Manager and the other a project-level approver. For details, please see Time log approval.
Time zone
The cutoff date for the first setting (Prevent the adding or editing of time entries by more than X days) is calculated based on the local time zone.