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Company settings — Custom field entities & types

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Overview

Custom fields cannot be created without linking them to a Birdview entity, be it project, task, time entry, etc.

There are currently ten entities that custom fields can be created for. See Custom field entities below. There are eleven field types to go with them. See Custom field types below.

Some field types, e.g. User, can have selection mode set for them: dropdown or multi-select.

Custom field entities

There are ten entities for which custom fields can be created:

  1. Project
  2. Activity (any type: task, issue or request)
  3. Task
  4. Issue
  5. Request
  6. Customer
  7. User
  8. Portfolio
  9. Expense
  10. Time entry

Project or activities

To assign a value to a custom field created for projects or activities (any type, tasks, issues, or requests):

  1. Open Activity center.
  2. Open the details of a project or activity you want modified.
  3. Under Custom fields, locate the custom field you want to give a value to.
  4. Assign a value using the appropriate method, depending on the type of custom field. E.g., use a date selector, for a date format custom field.
  5. The changes are saved automatically.

Details.png

Warning

If the custom field is mandatory, you will not be able to save the page until after you have assigned a value to it. You will be prompted with a message "This is a required field". The same applies to the remaining cases below. Refer to Custom fields for details on mandatory fields.

Users

To assign a value to a custom field created for users.

  1. Click through User menu >  Company settings > Users.
  2. Open the details of a project or activity you want modified.
  3. Under Custom fields, locate the custom field you want to give a value to.
  4. Assign a value using the appropriate method, depending on the type of custom field. E.g., use a date selector, for a date format custom field.
  5. The changes are saved automatically.

Users.png

Customers

To assign a value to a custom field created for customers.

  1. Click through User menu > Company settings > Customers.
  2. Open the details of a project or activity you want modified.
  3. Under Custom fields, locate the custom field you want to give a value to.
  4. Assign a value using the appropriate method, depending on the type of custom field. E.g., use a date selector, for a date format custom field.
  5. The changes are saved automatically.

Customers.png

Portfolios

To assign a value to a custom field created for portfolios.

  1. Go to User menu > Company settings > Portfolios.
  2. Open the details of a project or activity you want modified.
  3. Under Custom fields, locate the custom field you want to give a value to.
  4. Assign a value using the appropriate method, depending on the type of custom field. E.g., use a date selector, for a date format custom field.
  5. The changes are saved automatically.

Expenses

To assign a value to a custom field created for expenses.

  1. Go to a project's Financial section.
  2. Open the details of a project or activity you want modified.
  3. Under Expenses, locate the custom field you want to give a value to.
  4. Assign a value using the appropriate method, depending on the type of custom field. E.g., use a date selector, for a date format custom field.
  5. The changes are saved automatically.

Expenses.png

Time entries

To assign a value to a custom field created for time entries.

  1. Go to Time logs history or Weekly timesheets.
  2. Open the details of a time entry you want to modify.
  3. Locate the custom field you want to give a value to.
  4. Assign a value using the appropriate method, depending on the type of custom field. E.g., use a date selector, for a date format custom field.
  5. The changes are saved automatically.

Time.png

Note

Time entry custom fields are available when you track your time from the activity details page, My assignments page and timer.

Field types

It is possible to create custom fields of the following types:

  • Text
  • Number
  • Date
  • Checkbox (yes/no)
  • Dropdown
  • Paragraph text
  • Paragraph text (rich formatting)
  • Hyperlink
  • Multi-select
  • Formula
  • User

User field type

This field type has the following special features:

  • Field values of this type include only Active users. Guests and unnamed resources are not included for selection.
  • Two selection modes - Dropdown (single-select) or multi-select.
  • Can be created for all entities.

Field capacity by type

The table below gives a summary of custom field capacities by type (the maximum number of chars that a field can contain): 

 

Field Type Capacity
Text 4,000 characters
Number Max. numeric value: 99,999,999,999
Date Standard date format is supported, e.g.
DD/MM/YYYY*
Checkbox (yes/no) -
Dropdown Number of items: unlimited
Max. number of characters per item: 255
Paragraph text Unlimited number of characters
Paragraph text (rich formatting) Unlimited number of characters
Hyperlink 500 characters
Multi-select Number of items: unlimited
Max. number of characters per item: 255
Formula 255 chars
User -
*
System regional settings are used.

 

Video opens at 0:13: supported entities; field types shown at 0:39

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